Fintech Portal Glossary

Inactive

A unique nine-digit number assigned by the IRS to companies operating in the United States that distinguishes them from one another.

If the retailer uses a debit or ACH filters, then this ID needs to be provided to the bank to establish a relationship.

The ID can be found in the portal when the retailer adds a new bank account.

A unique identifier Fintech assigns to an account in the Fintech Portal.

View by clicking your profile icon in the top right corner of the portal.

A maximum allowed to be paid per non-regulated invoice.

This amount can be set by the retailer within the Fintech Portal within Settings > Payment Management.

Limits can be set per location. 

The entity from which a retailer purchases regulated (such as alcohol) and non-regulated products.

Non-regulated items include products sold to consumers or used by the retailer to operate their business (such as displays, paper, etc.).

An optional unique identifier a retailer assigns to a vendor that helps identify them within their back-office system.  

It does not show on invoices but can be seen by the retailer in the Fintech Portal: Vendors > My Vendors > Vendor ID columns.

When the retailer-vendor relationship has been established but is not active.

The relationship is active (live) when the vendor sends the first invoice.

Awaiting Vendor Approval

The retailer's bank is reviewing the vendor's bank account information.

Only applicable if the retailers bank account is using debit or ACH filters.

A fraud prevention tool where review and approval of all (ACH) transactions is required before being processed.

Contact your bank to confirm if you use this setting.

A fraud prevention tool that stops unauthorized transactions by comparing them to an authorized list.

Contact your bank to confirm if you use this setting. If so, you must authorize specific vendors with your bank in order for them to be able to withdraw funds for payment.

When money is actively being deducted from the retailer's bank account.

Withdrawal date shown in Invoices > Payment Activity under Withdraw Date column.

Money has successfully been deducted from the retailer's bank account via check or ACH payment.

ACH payments are made within 24 - 36 hours. Money is deducted 5 days prior from when a check is released.

When the retailer's ACH payment has been released and is moving to the vendor's account, or when a Fintech-generated check has been mailed to the vendor.

Release date shown in Invoices > Payment Activity under Send Date column.

The vendor successfully received the retailer's payment for an invoice.

The invoice has been reviewed and confirmed to be accurate by the retailer.

Payment is ready to be scheduled or sent.

A payment date has been scheduled for the reviewed and approved invoice.

Scheduled date shown in Invoices > My Invoices under Payment Date column.

When the retailer's ACH payment has been released and is moving to the vendor's account, or when a Fintech-generated check has been mailed to the vendor.

ACH payments are processed in 2 to 4 days. Fintech-generated checks are processed in 24 to 36 hours.

The vendor successfully received the retailer's payment for an invoice.

The retailer's payment to the vendor for the invoice was declined.

This could be due to errors in banking information.

An invoice that has been reviewed by Fintech after vendor submission and failed.

Scan errors can include missing retailer or vendor information, poor image quality, the image is not recognized as an invoice, etc.

An identification number a vendor gives to a retailer that's used when they create an invoice.

It can be found on an invoice next to the retailer's information, or within: Locations > My Locations > Select a location > Select a vendor tile.

This ID can be a name, number, or letters, depending on the back-office software, and cannot be generated by Fintech.

The physical store from where the retailer sells their goods.

These locations often have the same Federal Tax ID.

In some cases, when the location includes a chain of bars, hotels, restaurants, etc., the ID may be different.

The retailer's bank is reviewing the vendor's bank account information.

This is only applicable if the retailers bank account is using debit or ACH filters (see ACH Positive Pay).

A program or application that a retailer uses to track and maintain an ongoing list of purchased products.

Ex.: Compeat, Quickbooks, Restuarant365, etc.

Unique identifier that categorizes and organizes financial transactions.

A list of all products purchased by a retailer.

Product catalogs are often built using invoice data and used in a retailer's back-office system to track purchases.

Unique identifier that retailers assign to their products to organize their back-office system and the Fintech Portal product catalog.

Unique identifier that vendors assign to their products to organize their back-office system.

Where do I upload and manage my invoices?

How can I use the Product Catalog?

The container that a product's beverage is in.

Ex.: bottle, can, pouch, etc.

The container that a group of products is held in.

Ex.: keg, case, or pack, etc.

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