Paying regulated invoices before the due date

Manage your cash flow and payments more easily with the Early Pay feature.

What is Early Pay?

Retailers using our paid services can schedule payments for all invoices earlier than their due date using the Early Pay feature. Distributors can also request an invoice be paid early, but you can choose whether or not to fulfill the request.

⚠️ Retailers without a portal subscription can only schedule early payments on invoices that the distributor has requested to be paid before the due date. Read more about our plans here: Subscriptions FAQ.

This can help keep deliveries on schedule and manage cash flow, which is especially helpful for retailers on a credit system with a distributor.

With Early Pay, you can:

• Schedule same-day payment.
  or
• Schedule a payment from now until one day before the due date.

Invoices scheduled after the daily cutoff of 3:00 pm (EST) will be processed on the morning of the next business day. Funds will be deposited by the end of that day.

💡 If your distributor requests all invoices be paid before the due date, you may want to discuss term options with them.

Using Early Pay

Scheduling any invoice for early payment

⚠️ You must have an Advanced role or higher to edit a payment date. Learn more about user roles here: How do I add or remove users?

To edit a payment date:

1. Go to Invoices > My Invoices.
2. To choose a payment date, either:
   1. Hover over a row with a Scheduled Payment Status, then click the pencil icon and edit the Payment Date field.
   2. Open an invoice with a Scheduled status, then click Edit Schedule under Payment Information and edit the Payment Date field.
      

      ⚠️ If you schedule a same-day payment, you cannot edit the payment date for that invoice again after saving.
      
      ⚠️ If you schedule a payment between the current day and the due date, you will be able to edit the payment date even after saving the changes.
3. Once satisfied, click Update.

Actioning Early Pay Distributor Requests

Distributors can request that an invoice is paid before the due date. However, this is an optional request to fulfill.

An email notification will be sent to the account's primary contacts and will be shown as a task to complete in the portal:

To schedule the invoice for early payment:

1. Click Review Invoice from the email notification to log into the portal or locate the request in the portal's Tasks page.
2. Select either View or Edit Schedule:
   1. View - Review payment information and the invoice before selecting editing the payment date. If satisfied, select Edit Schedule:
      
   2. Edit Schedule - Edit the Payment Date, then click Update:
      

The vendor will be notified of the edited payment date.

Can I track invoices scheduled via Early Pay?

Invoices that have been scheduled for early payment can be seen in My Invoices, where you can compare the Due Date and Payment Date columns (if Early Pay was used, the payment date listed will be earlier than the due date):

You can also view user activity and scheduling information in Invoice History. Open an invoice and scroll to the bottom of the page:

Once payment has been processed and an invoice's Payment Status changes from Scheduled to Paid, it will also show in Payment Activity.