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OrderSource: What Distributors Should Know

When your retailers send purchase orders via OrderSource, you benefit from more accurate PO delivery and better communication. There is no cost for this service for distributors.

What is OrderSource?

OrderSource is a comprehensie order-to-pay management platform. OrderSource cleans up data before records are sent to the retailer’s back-office system and alerts them to price discrepancies. 

  • PO Syndication: Retailers send purchase orders to Fintech, which then delivers those POs to distributors using supported formats such as EDI or email‑based files, depending on distributor configuration. 
  • Invoice and PO Matching: Invoices received by Fintech are automatically checked against submitted purchase orders to ensure PO numbers are correct before being included in end‑of‑day files. 
  • Exception Alerts: Users are notified when invoices are invalid and can take action to reconcile. 
  • Monitoring and Reporting: OrderSource provides visibility into submitted purchase orders and their relationship to invoices through FMS reporting screens.

How Purchase Orders Flow Through OrderSource

OrderSource works like this:

  1. A retailer generates a purchase order in their procurement or back‑office system.
  2. The purchase order is sent to Fintech for processing and storage.
  3. Fintech delivers the purchase order to the appropriate distributor.
  4. When an invoice is later received following delivery, Fintech checks the invoice against the original purchase order. See Understanding Alerts & Errors.
  5. If correct, the invoice data is then made available in FMS and included in downstream files.
  6. If incorrect, the retailer is alerted by email.

OrderSource Tiers

Your retailer will choose either the Base or Full Tier for OrderSource. The tier determines how POs reach you:

  • OrderSource Validation (Base Tier): 

    Fintech stores the retailer's actual POs and matches every incoming invoice against them. This ensures PO numbers on invoices are accurate before the retailer's back-office system processes them.

    What it means for you: Fintech has the retailer's POs on file and validates your invoices against them — but the PO is not automatically forwarded to you. You may receive POs through other channels.

  • OrderSource Syndication (Full Tier):

    In addition to PO validation, Fintech automatically sends the POs directly to distributors via EDI or email throughout the day.

    What it means for you: You receive every PO automatically and in a consistent manner — so you always have the right PO number. This reduces the time spent time sorting through the PO data and speeds up order processing.