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Integrating with POSNation (Bottle POS)

POSNation (BottlePOS) integrates seamlessly with the Fintech platform, automatically delivering submitted invoice data to your back-office system on a fixed schedule.

This integration helps streamline operations and ensures your records stay current without manual uploads.

Getting Started: What You'll Need

Information You Provide to Fintech

To complete the integration setup, please provide:

  • FTP Credentials: Includes your FTP URL, login, and password. POSNation uses these credentials to collect your invoice file
  • Vendor Names: Fintech sends a list of your active Fintech vendors. POSNation uses this list to map suppliers in their system. 

Integration Timeline: What Happens Next

  1. Implementation Outreach
    Our Implementation Team will contact you within 7–10 business days, including your POSNation representative (if available).
  2. Gather Requirements
    We confirm any remaining information needed, answer questions, and provide your FTP
    credentials and vendor list. 
  3. Activate the Feed
    Fintech finalizes the integration and notifies you and POSNation that it is complete. 
  4. Validate Feed
    POSNation confirms file receipt, checks vendor mappings, and resolves any issues.
  5. POSNation Configuration
    You and your POSNation contact will receive an email confirming that the integration is live.
  6. Inventory Express Guidance
    POSNation uses the credentials and vendor list to finish setup and sends instructions on using the integration in their software. 
  7. Feed Begins
    Invoice information starts with the next processed invoice. All invoices submitted in a single day are included in the daily feed, Monday through Sunday. 

Once these steps are complete, your invoices will flow automatically to POSNation keeping your records current and reducing manual work.

Invoice File Delivery Schedule

Invoice files are delivered four times daily, seven days a week, at the following Eastern Time (ET)
intervals:

  • 11:30 AM
  • 3:00 PM
  • 6:45 PM
  • 11:00 PM 

Whatʼs Included in Each File

Each invoice file contains all invoices that have been successfully submitted to the Fintech platform
within the corresponding delivery window. Files are batched based on submission time and aligned
with your scheduled delivery cadence.

Cutoff Time for Submissions

Invoices submitted after 11:00 PM ET will be included in the next day’s 11:30 AM file. This ensures late-night submissions are captured and processed without delay.

Troubleshooting: Missing Invoices

If you're missing invoices for a given business day:

  • Check Submission Timing
    Fintech can only include invoices that have been successfully submitted to our platform. Late submissions will appear in the next scheduled file.
  • Use Tracking Tools
    Verify invoice submission and timing in the Fintech Portal. 

For Help, Contact: 

POSNation: support@posnation.com

Fintech Contact: support@fintech.com