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Integrating with Inventory Xpress

Inventory Xpress integrates seamlessly with the Fintech platform, automatically delivering submitted invoice data to your back-office system on a fixed schedule.

This integration helps streamline operations and ensures your records stay current without manual uploads.

Getting Started: What You'll Need

Information You Provide to Fintech

To complete the integration setup, please provide:

  • Vendor Codes: Assign the vendor code Inventory Xpress should use for each Fintech distributor and send the list to Fintech to ensure records align.
  • Delivery Email Address: Provide the email or distribution list where Fintech should send your Inventory Xpress invoice file. This can be one per location or a consolidated address. 
  • Inventory Xpress Contact Information: Name and email of your Inventory Xpress representative so we can coordinate testing and updates.

Information Provided to Inventory Xpress

Once the feed is configured, Fintech will:

  • Email invoice files to the delivery address you provide.
  • Share your vendor list with Inventory Xpress. 

Inventory Xpress will validate file receipt, map vendors to your locations, and guide you through rollout in their platform. 

Integration Timeline: What Happens Next

  1. Implementation Outreach
    Our Implementation Team will contact you within 7–10 business days, including your Inventory Xpress representative (if available).
  2. Provide Vendor Codes & Delivery Email
    You send the vendor code list and confirm the email address that should receive the Inventory Xpress file.
  3. Activate the Feed
    Fintech configures and begins sending invoice files to the designated Inventory Xpress email address. 
  4. Validate Feed
    Inventory Xpress confirms file receipt, checks vendor mappings, and resolves any issues.
  5. Confirmation Email
    You and your Inventory Xpress contact will receive an email confirming that the integration is live.
  6. Inventory Express Guidance
    Inventory Xpress walks you through accessing and using the invoice data in their system.
  7. Feed Begins
    Invoice information starts with the next processed invoice. All invoices submitted in a single day are included in the daily feed, Monday through Sunday. 

Once these steps are complete, your invoices will flow automatically to Inventory Xpress Inc., keeping your records current and reducing manual work.

Invoice File Delivery Schedule

Invoice files are delivered four times daily, seven days a week, at the following Eastern Time (ET)
intervals:

  • 11:30 AM
  • 3:00 PM
  • 6:45 PM
  • 11:00 PM 

Whatʼs Included in Each File

Each invoice file contains all invoices that have been successfully submitted to the Fintech platform
within the corresponding delivery window. Files are batched based on submission time and aligned
with your scheduled delivery cadence.

Cutoff Time for Submissions

Invoices submitted after 11:00 PM ET will be included in the next day’s 11:30 AM file. This ensures late-night submissions are captured and processed without delay.

Troubleshooting: Missing Invoices

If you're missing invoices for a given business day:

  • Check Submission Timing
    Fintech can only include invoices that have been successfully submitted to our platform. Late submissions will appear in the next scheduled file.
  • Use Tracking Tools
    Verify invoice submission and timing in the Fintech Portal. 

For Help, Contact: 

Inventory Xpress Inc. representative 

Fintech Contact: datainout@fintech.com.