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Integrating with COGS-Well

How to integrate with the COGS-Well Back-Office System

How Does It Work? 

COGS-Well integrates seamlessly with the Fintech platform, automatically delivering submitted invoice data to your back-office system on a fixed schedule. This integration helps streamline your financial workflows by reducing manual entry and keeping your records up to date. 

Getting Started: What You'll Need 

To complete the integration setup, please provide:  

  • Transfer Method Details 
  • Specify how COGS-Well should receive your invoice files (e.g., SFTP or FTP). Include destination path, server address, and any required credentials so we can configure the delivery correctly.  
  • COGS-Well Contact Information 
  • Provide the name and email of your COGS-Well representative so we can coordinate testing and updates.  

Information Provided to COGS-Well 

Once the feed is configured, Fintech will share a list of your active vendors, including Vendor IDs.

COGS-Well uses this list to map suppliers in their system and will provide instructions on how to use the integration within their platform. 

Integration Timeline: What Happens Next 

  1. Implementation Outreach. Our Implementation Team will contact you within 7–10 business days, including your COGS- Well representative (if available). 
  2. Set Up Transfer Method. You (or COGS-Well on your behalf) will confirm the delivery method and destination so Fintech can configure the feed. 
  3. Activate the Feed. Fintech turns on the secure invoice file transfer to COGS-Well.  
  4. Vendor List Shared. Fintech sends COGS-Well your active vendor list to complete supplier mapping.  
  5. Confirmation Email. You and your COGS-Well contact will receive an email confirming that the feed is live.  
  6. COGS-Well Guidance. COGS-Well confirms receipt and provides instructions on how to view and use the invoice data in their platform

Once these steps are complete, your invoices will flow automatically to COGS-Well — streamlining your operations and reducing manual work. 

File Delivery Schedule (ET) 

7 Days a Week: 11:30 AM, 3:00 PM, 6:45 PM, 11:00 PM  

Invoice File Delivery Schedule 

Invoice files are delivered four times daily, seven days a week, ensuring timely access to vendor-submitted invoices throughout the day: 

What's Included in Each File 

Each invoice file contains all invoices that have been successfully submitted to the Fintech platform within the corresponding delivery window. Files are batched based on submission time and aligned with your scheduled delivery cadence. 

Cutoff Time for Submissions 

Invoices submitted after 11:00 PM ET will be included in the next dayʼs 11:30 AM file. This ensures all late-night submissions are captured and processed without delay.

Need help?

Fintech: datainout@fintech.com

3rd Party Contact: Your COGS-Well Representative