Integration History

The History tab, located within each individual integration detail page, enables you to review past transfers, confirm successful delivery, and drill down into the specific invoices included in each file.

Navigating to the History Page

Step 1 — Open QuickBooks Online Page

From the Tools menu in FMS, select QuickBooks Online. The menu will expand to reveal two sub-items.

Step 2 — Open the History Tab

On the QuickBooks Online page, select the History tab. This is the first tab displayed by default.

Note: The integration detail page also contains Account, Vendors, and Locations tabs. This guide covers the History tab only.

Understanding the History Tab

By default, the History tab displays files sent within the last 15 days. To view the complete file history, click See All Files at the top of the table.

History Table Columns

Column	Description
Date Sent	The date the file was transmitted to the integration endpoint.
File Name	The system-generated name of the transmitted file (for example, file_name_prefix: receipts_).
Transfer Method	The method used to send the file — API or Email/FTP, depending on your integration setup.
Count	The total number of records (invoices) included in the file.
Total Amount	The combined dollar value of all invoices contained in that file.

Viewing Invoices for a Specific File

To review the individual invoices included in any file, click See Invoices on the right side of the corresponding row. This opens the File Detail page.

File Detail Page

The File Detail page provides a granular, invoice-level view of the selected file. A summary header displays:

Send Date and Location
Transfer Method (FTP Transfer, API)
Records Number — the count of records in the file
Total Amount — the aggregate invoice value
Filter icon — apply filters to narrow results by specific criteria.
List/Column view toggle — switch between a condensed list view and an expanded column view.
Grid view — display records in a grid layout.

Below the summary, a full invoice table lists each transaction included in the file.

Invoice Table Columns

Column	Description
Vendor Name	The name of the vendor associated with the invoice. Click to view vendor details.
Location ID	The identifier for the location tied to the invoice. Click to navigate to that location.
Invoice #	The unique invoice number assigned by Fintech.
Invoice Date	The date the invoice was issued.
Due Date	The date payment is due. Click the column header to sort by due date.
Payment Date	The date payment was or is scheduled to be processed. Displays a dash (—) if not yet scheduled.
Invoice Amount	The total value of the invoice.
Payment Status	The current status of the payment. See the Payment Status Reference below.
Actions	Allows you to edit the invoice (pencil icon) or download it (download icon).

Payment Status Reference

Each invoice in the File Detail table carries a Payment Status label. The following table defines each possible status:

Status	Description
Pending	The invoice has been received and is awaiting processing.
Paid	Payment has been successfully completed.
Scheduled	Payment is scheduled for a future date.
Failed	The payment attempt was unsuccessful.
Released	Funds have been released from hold.
Canceled	The invoice or payment has been voided.
Funding In Progress	Funds are actively being transferred.
Settled	The transaction has been fully settled.
Refunded	A refund has been issued for this invoice.
Funded	Payment has been funded and disbursed.

Additional Features

Exporting File Detail Data

On the File Detail page, click the Export button in the upper-right corner to download the invoice data in your preferred format.

Filtering and Display Options

The File Detail table includes the following tools in the upper-right corner of the invoice grid:

Pagination

By default, the table displays 25 rows per page. Use the Rows per page dropdown to adjust this value, or use the navigation arrows to move between pages.

Sorting

Click any column header to sort the table. An arrow indicator will appear on the active sort column. Click Due Date to sort invoices chronologically by payment due date.

Tip: If an invoice shows a Payment Date of 'Not Scheduled', the payment has not yet been queued. Contact your Fintech representative if a payment should have been scheduled.

API Connection Status

On the integration detail page, the API Connection Status indicator is displayed in the upper-right corner of the tab area. A status of Active (shown in green) confirms that the integration is connected and transmitting data correctly.

Important: If the API Connection Status displays as Inactive or shows an error, contact your Fintech administrator to reauthenticate the integration connection.